Privacy Policy

0 Preamble and Scope

  • This privacy policy is intended to inform the users of this website about the nature, scope and purpose of the collection and use of personal data by the website operator [HRM Tools GmbH, Chillweg 11, CH-4305 Olsberg, Switzerland, Tel. +41 (0) 62 544 71 44, info@hrm-tools.ch].
  • Browsing our website is usually possible without providing personal information. As far as personal data (for example name, address or E-Mail addresses) are raised on our webpages, this takes place, as far as possible, always on voluntary basis. These data are neither used nor passed on to third parties without your express consent.
  • The protection of personal data is very important to us. Your data is collected and processed in accordance with applicable data protection and data security laws.

1 What access data is collected?

  • The website operator or website provider automatically collects and stores information in so-called server log files, which your browser automatically transmits to us. These are:
    • Browser type and browser version
    • Operating system used
    • Referrer URL
    • Host name of the accessing computer
    • Time of server request
  • This data cannot be assigned to specific persons. A merge of this data with other data sources will not be done. We reserve the right to check this data retrospectively, if we become aware of specific indications for illegal use.

2 Are cookies used?

  • Some of our websites use so-called cookies. Cookies are small text files that are automatically saved when you visit our websites on your device. Most cookies are deleted after the browser session is finished, others remain on your device and you will recognize them when you visit our website again. Technical cookies are necessary for the functionality of our website. You can prevent the use of cookies in the browser or delete cookies if necessary.

3 When will personal data be collected?

  • Personal data is collected when using contact and registration forms, processing an order and when calling up an online questionnaire to compile and evaluate the COMPETENCE Potential Analysis.

4 What personal data is collected?

  • Personal data: First name, last name, gender
  • Address data: Home address (optional), Zip code, City (optional), Country
  • Communication data: Mobile phone number and e-mail.
  • Answers to questions related to job requirements will be gathered as part of our Competences Computing. From this, test-specific scaled values ​​are derived.
  • For statistical purposes, the answers and data received will be processed in a non-personal form. This serves the improvement, development, extension and quality control of the procedures used.

5 For what purpose is the data collected?

  • Your data and information will be stored, evaluated, processed, forwarded and used exclusively for the purpose of providing information, processing orders and the Talent Assessment in connection with the creation and evaluation of the COMPETENCES Potential Analysis.

6 Who has access to your data?

  • Only personnel of HRM Tools GmbH who are involved in searching, finding, evaluating, interviewing and selecting candidates have access to your data and information. All persons entrusted with data processing and data evaluation are obliged to protect the confidentiality of data and information. We will not share your information with third parties, unless you have expressly consented to the data transfer.
  • Due to a separate agreement on the processing of personal data when responding to our online questionnaire, your participant data will be processed by InSyst Master Data Establishment, Am Schrägen Weg 14, LI-9490 Vaduz and hosted by VTX Services AG, Av. de Lavaux 101, 1009 Pully, Switzerland. However, this does not entail any transfer of your personal data to third parties in the sense of data protection.

7 How long will your data be kept?

  • The purpose determines how long the data will be kept.
  • Your information and data related to the creation and evaluation of the COMPETENCES Potential Analysis will be automatically deleted after one (1) year; there is no notification about the deletion of the data.
  • All other personal data will be deleted if:
    • the data collection purpose is omitted,
    • the consent is revoked (eg newsletter unsubscribe),
    • an objection of the user takes place (“delete my data”) and
    • does not conflict with any statutory storage obligations (eg in the context of tax and accounting obligations).

8 Right to Information, Correction, Deletion, Blocking Your Information?

  • At any time you have the right to free information about your personal data stored, their origin and recipient and the purpose of the data processing and a right to correct, block or delete this data. For further information on personal data, please contact us at any time at the address given in the imprint.

9 How do we store data for contact, newsletter and e-book requests?

  • If you send us inquiries through the contact options offered, your details from the contact form will be stored by us, respectively our e-mail marketing provider Active Campaign, for the purpose of processing the request as well as in regard of having follow-up questions with us. Without your consent, this data will not be disclosed to third parties.
  • If you would like to receive the newsletter or e-book offered on the website, we need a valid e-mail address and information that will allow us to verify that you are the owner of the e-mail address provided and agree to the receipt of the newsletter/e-book. You may revoke the granted consent to the storage of the data, the e-mail address and their use for sending the newsletter/e-book at any time, for example via the “Unsubscribe” link in the newsletter or by sending a message to the following e-mail address: info@hrm-tools.ch . We will then immediately delete your data in connection with the newsletter/e-book dispatch.
  • Notes on newsletter and your consent
    • With the following information we inform you about the content of our newsletter as well as the registration, dispatch and statistical evaluation procedures as well as your right of objection. By subscribing to our newsletter, you agree to the receipt and the procedures described.
  • Content of the newsletter
    • We send out newsletters, e-mails and other electronic notifications with advertising information (hereinafter “newsletter”) only with the consent of the recipient or a legal permission. Insofar as the contents of a newsletter are concretely described, they are authoritative for the consent of the users. Incidentally, our newsletters contain information about our products and our company (this may in particular include references to our services, lectures, seminars or webinars).
  • Double Opt-In and Logging
    • The Sign up for our newsletter takes place in a so-called double-opt-in procedure. As soon as you have subscribed to the newsletter, we will send you a confirmation e-mail with a link to confirm the registration. This confirmation is necessary so that nobody can log in with external e-mail addresses.
    • The registrations for the newsletter are logged in order to prove the registration process in accordance with the legal requirements. This includes saving the login and confirmation times, as well as the IP address.
  • Use of the e-mail marketing service provider “ActiveCampaign”
    • The newsletter is distributed through “ActiveCampaign”, a newsletters distribution platform of the US provider ActiveCampaign,, LLC, 1 North Dearborn Street, Suite 500, Chicago, IL 60602, United States.
    • The e-mail addresses of our newsletter recipients, as well as their other information described in these notes, are stored on the servers of ActiveCampaign in the USA. ActiveCampaign uses this information to send and evaluate the newsletters on our behalf. Furthermore, ActiveCampaign may, according to its own information, use this data to optimize or improve its own services, e.g. for the technical optimization of the dispatch and the presentation of the newsletter or for economic purposes, to determine which countries the recipients come from. However, ActiveCampaign does not use the data of our newsletter recipients to write to themselves or to pass the data on to third parties.
    • We rely on the reliability, IT and data security of ActiveCampaign. ActiveCampaign is certified under the US-EU Data Protection Agreement Safe Harbor Program , and is committed to complying with EU data protection requirements. The ActiveCampaign privacy policy is available here.
    • In addition, ActiveCampaign protects our newsletter subscribers with a comprehensive Anti-Spam Policy.

     

  • Statistical Survey and Analysis
    • The newsletters contain a so-called “web-beacon”, i.e. a pixel-sized file that is retrieved from the ActiveCampaign server when the newsletter is opened. This call will initially collect technical information, such as information about the browser and your system, as well as your IP address and time of retrieval. This information is used to improve the technical performance of services based on their specifications or audiences and their reading habits, based on their locations (which can be determined using the IP address) or access times.
    • Statistical surveys also include determining if the newsletters will be opened, when they will be opened and which links will be clicked. For technical reasons, this information can be assigned to the individual newsletter recipients. However, it is neither our goal nor that of ActiveCampaign to observe individual users. The evaluations serve us much more to recognize the reading habits of our users and to adapt our content to them or to send different content according to the interests of our users.
  • Online Calling and Data Management
    • There are cases where we direct the newsletter recipients to the ActiveCampaign websites. For example, our newsletters contain a link that allows newsletter recipients to retrieve newsletters online (for example, in the case of display problems in the e-mail program). Furthermore, newsletter recipients can store their data, such as correct the e-mail address later. Likewise, ActiveCampaign’s privacy policy is only available on its page.
    • In this context, we point out that on the websites of ActiveCampaign cookies are used and thus personal data are processed by ActiveCampaign, their partners and service providers used (for example, Google Analytics). We have no influence on this data collection. For more information, see the ActiveCampaign privacy policy . In addition, we should like to mention the possibilities of objecting to data collection for advertising purposes on following web pages: https://www.aboutads.info/choices/ and https://www.youronlinechoices.com/ (for the European area).

10 How are comments and posts treated?

  • If you want to use our comment feature, you must agree to our privacy policy.
  • In addition to your comments, the comment function on this page will also include information about when the comment was created, your e-mail address and, if you are not anonymous, the username you selected.
  • Our comment function stores the IP addresses of the users who write comments. Since we are reviewing comments on our site prior to activation, we need this information in order to act against the author in case of infringement such as insults or propaganda.

11 How is Google Analytics used?

  • This website uses features of the web analytics service Google Analytics. Provider is Google Inc., 1600 Amphitheater Parkway Mountain View, CA 94043, USA.
  • Google Analytics uses text files (so-called “cookies”) stored on your computer that allow you to analyze the use of the website. The information generated by the cookie about your use of this website is usually sent to a Google server transmitted in the US and stored there.
  • IP Anonymization: We have enabled IP anonymization on this site. As a result, your IP address will be truncated by Google within member states of the European Union or other parties to the Agreement on the European Economic Area prior to transmission to the United States. Only in exceptional cases will the full IP address be sent to a Google server in the US and shortened there. On behalf of the operator of this website, Google will use this information to evaluate your use of the website, to compile reports on website activity and to provide other services related to website activity and internet usage to the website operator. The IP address provided by Google Analytics as part of Google Analytics will not be merged with other Google data.
  • Browser Plugin: You can prevent cookies from being stored by setting your browser software accordingly. We point out, however, that in this case you may not be able to use all the functions of this website in full. In addition, you may prevent the collection by Google of the data generated by the cookie and related to your use of the website (including your IP address) as well as the processing of this data by Google by downloading the browser plug-in available under the following link and install: https://tools.google.com/dlpage/gaoptout?hl= en
  • Opposition to Data Collection: You can also prevent the collection of your data by Google Analytics by clicking on the following link. An opt-out cookie will be set to prevent your data from being collected on future visits to this site: Disable Google Analytics . To prevent Google Analytics tracking across devices, you must opt-out on all systems you use. For more information on how to handle user data on Google Analytics, please refer to the Google Privacy Policy: https: //support. google.com/analytics/answer/6004245?hl=en
  • Order Data Processing: We’ve entered into a contract data processing agreement with Google and are fully implementing the strict privacy policy of Google Analytics.
  • Demographics on Google Analytics: This site uses the “demographics” feature of Google Analytics. As a result, reports can be produced that contain statements on the age, gender and interests of the site visitors. This data comes from interest-based advertising from Google and third-party visitor data. This data cannot be assigned to a specific person. You can disable this feature at any time through the ad settings in your Google Account, or generally prohibit Google Analytics from collecting your data, as outlined in the section “Opposition to Data Collection.”

12 How are social media plugins used?

  • Facebook
    • Functions of the social network Facebook are integrated on our pages. Provider is Facebook Inc., 1 Hacker Way, Menlo Park, California 94025, USA.
    • You can recognize the Facebook plug-ins by the Facebook logo or the “Like-Button” (“Like”) on our site. For an overview of Facebook plug-ins, see: https: //developers.facebook.com/docs/plugins/.
    • When you visit our pages, the plugin establishes a direct connection between your browser and the Facebook server. Facebook receives the information that you have visited our site with your IP address. If you click the Facebook “Like” button while you are logged into your Facebook account, you can link the contents of our pages to your Facebook profile. This allows Facebook to associate your visit to our pages with your user account.
    • We point out that we as the provider of the pages are not aware of the content of the data transmitted and their use by Facebook. For more information, see the Facebook privacy policy at https://www.facebook.com/facebook.com/policy/
    • If you do not wish Facebook to associate your visit to our pages with your Facebook user account, please log out of your Facebook user account.
  • Twitter
    • Features of the service Twitter are included on our pages. Provider is Twitter Inc., 1355 Market Street, Suite 900, San Francisco, CA 94103, USA.
    • By using Twitter and the “Re-Tweet” function, the websites you visit will be linked to your Twitter account and shared with other users. It also transfers data to Twitter.
    • We point out that we as the provider of the pages do not receive knowledge of the content of the transmitted data and their use by Twitter. For more information, see the Twitter privacy policy at https://twitter.com/privacy .
    • Your privacy settings on Twitter can be found in the account settings at: https://twitter. com/account/settings/
  • Google+
    • Our sites use Google+ features. Provider is Google Inc., 1600 Amphitheater Parkway Mountain View, CA 94043, USA.
    • Collection and dissemination of information: The Google + button allows you to post information worldwide. The Google + button will provide you and other users with personalized content from Google and our partners. Google stores both the information that you gave a + 1 for a piece of content and information about the page you viewed when you clicked +1. Your + 1’s can appear as clues along with your profile name and photo in Google services, such as in search results or in your Google profile, or elsewhere on websites and ads on the web.
    • Google records information about your + 1 activity to improve Google’s services to you and others. To use the Google + button, you need a globally visible, public Google profile that must contain at least the name chosen for the profile. This name will be used in all Google services. In some cases, this name may also replace a different name you used when sharing content through your Google Account. The identity of your Google Profile may be displayed to users who know your email address or have other identifying information about you.
    • Use of the information collected: In addition to the purposes outlined above, the information you provide will be used in accordance with the applicable Google privacy policy. Google may publish summarized statistics on users’ + 1 activity or share it with users and partners, such as publishers, advertisers, or affiliate websites.
  • Instagram
    • Functions of the service Instagram are integrated on our pages. Provider is Instagram Inc., 1601 Willow Road, Menlo Park, CA, 94025, USA.
    • If you are logged in to your Instagram account, you can link the contents of our pages to your Instagram profile by clicking on the Instagram button. This allows Instagram to associate the visit to our pages with your user account. Please note that we as the provider of the pages are not aware of the content of the transmitted data and their use by Instagram.
    • See Instagram’s privacy policy for more information: https://instagram .com/about/legal/privacy/
  • LinkedIn
    • Our website uses features of the LinkedIn network. Provider is LinkedIn Corporation, 2029 Stierlin Court, Mountain View, CA 94043, USA.
    • Each time you visit one of our pages that contains LinkedIn features, it will connect to LinkedIn servers. LinkedIn gets informed that you have visited our website with your IP address. If you click LinkedIn’s “Recommend Button” and are logged in to your LinkedIn account, LinkedIn will be able to associate your visit to our website with you and your user account. We point out that as the provider of the pages we have no knowledge of the content of the transmitted data and their use by LinkedIn.
    • Learn more about LinkedIn’s privacy policy at: https://www.linkedin.com/legal/privacy-policy
  • XING
    • Our website uses functions of the network XING. Provider is the XING AG, Dammtorstraße 29-32, 20354 Hamburg, Germany.
    • Each time you visit one of our sites that contains XING features, it will connect to XING servers. A storage of personal data is not done to our knowledge. In particular, no IP addresses are stored or the usage behavior is evaluated.
    • Further information on data protection and the XING Share button can be found in XING’s privacy policy at: https://www.xing.com/app/share?op=data_protection
  • YouTube
    • Our website uses plugins from the Google-powered YouTube page. Provider of the Sites is YouTube, LLC, 901 Cherry Ave., San Bruno, CA 94066, USA.
    • If you visit any of our YouTube plug-in sites, you will be connected to the servers of YouTube. The YouTube server will be informed which of our pages you visited. If you are logged into your YouTube account, YouTube will allow you to associate your browsing behavior directly with your personal profile. You can prevent this by logging out of your YouTube account.
    • For more information on how to handle user data, please refer to the YouTube Privacy Policy at: https://www.google.de/intl/de/policies/privacy

13 How are services and content integrated by third parties?

  • Occasionally third-party content, such as videos from YouTube, maps from Google Maps, RSS feeds or graphics from other websites may be included in this online offer. This always presupposes that the providers of this content (hereinafter referred to as “third-party provider”) request the IP address of the users. Because without the IP address, they could not send the content to the browser of each user. The IP address is therefore required for the presentation of this content. We endeavor to use only those content whose respective providers use the IP address only for the delivery of the content. However, we have no influence on it, if the third party providers store the IP address, for example for statistical purposes. As far as we know, we will inform users about it.

14 Are your data secure?

  • Your data is encrypted using a secure SSL connection (recognizable in the browser address line “https: //”). SSL (Secure Socket Layer) is a protocol for encrypting messages on the Internet, which offers particularly high security in data transmission. SSL encryption protects data from unauthorized access during data transmission. In addition, we continually adapt our security standard and software to current technological developments, and our website and other systems are protected against loss, destruction, access, alteration or dissemination of data by unauthorized persons through technical and organizational measures.

15 Is there a data processing agreement?

  • We have a contractual data processing agreement with the following contractors and we implement the strict requirements of the data protection authorities:
    • Google
    • ActiveCampaign
    • InSyst Master Data Establishment

16 How do we deal with unsolicited promotional information?

  • In the context of publishing our imprint obligation contact information, the use of such published information for sending unsolicited advertising and information materials is hereby prohibited. The site operators expressly reserve the right to take legal action in the event of unsolicited promotional information, such as spam e-mails.

Source references: eRecht24, comstratega.at, datenschutzbeauftragter-info.de

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